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Minutes April 2005
BRIDGWATER TOWN COUNCIL
Finance Sub-Committee
Members Room Bridgwater Town
Hall
3.00pm 07 April 2005
Present: Cllrs J Turner JP (Chairman), P. Parker, AJ Moore, WH Munn, MD Needs and KF Richards
Apologies: Cllrs Mrs Slocombe
7. MINUTES
RESOLVED: That the Minutes of the meeting held on 01 December 2004 be confirmed and signed by the Chairman as a correct record.
8. MINUTES OF THE TOWN COUNCIL 17 MARCH 2005 - Matters referred
(326) ALLOTMENT LAND TRANSFER: Request advice of purpose for which Chilton 2 site was acquired
(327) ALEXANDRA ROAD ALLOTMENTS - TREES: Request submitted for amended quotation for removal of four trees with half cost to be met by BTC
(328) BRISTOL ROAD ALLOTMENTS - CARNIVAL COMMITTEE (No 2) and Lease:
RESOLVED TO RECOMMEND: 1. That the proposed lease of the yellow, green and blue areas be offered for the period previously agreed (99 years) subject to the consent of the Secretary of State and the following: Rental of £1482.70 per annum for the first five years ; payment of the Council's proper legal costs ; additional clause 'No burning of rubbish to take place on the site' ; Gate to be erected in position agreed entirely at the expense of the Carnival Committee ; future use of additional area plots 50 - 77 within gated part to be reviewed in due course but possibly offered on annual licence :
1. Payment of £290.00 to be made per annum to Allotment Association for remainder of current agreement (est 8 years)
2. Grant of difference £1482.70 less £290.00 to be made to
Carnival Committee to be reviewed after 5 years in recognition of the Carnival role in the community, work for local charities and anticipated expenditure in early years.
(328) BRISTOL ROAD ALLOTMENTS - NOTARO and Access to adjoining land:
RESOLVED TO RECOMMEND: That discussions be continued provided the Council's proper legal costs are met ; the Council's long term interests are protected via any Section 106 Agreement and land sale ; the objective to protect the open space land (Bristol Road playing fields) adjoining the proposed development site and the Council's Solicitor be advised accordingly.
KIDSBURY ROAD ALLOTMENTS : The postion in relation to the boundaries and fencing of development land was noted and was being pursued.
9. MAYORS SECRETARY / MACE-BEARER:
RESOLVED:
1. That Mr Richard Young be thanked for the work he has undertaken in covering the position to 20 May 2005 and an honorarium of £200.00 be paid to him
2. that the Town Clerk assess the furture requirements with a view to bringing together the Mayor's Secretary function and office needs (est initially at 10 hrs)
3. that the Mace- Bearer be paid an honorarium for 2005/6 @ £50.00 per month for 10 months
10. GRANTS AND FUNDING:
RESOLVED:
1. That the ward grant scheme be approved in principle (£6000.00 = £1000.00 per ward) and details of the proposed scheme be circulated to members of the Committee
2. that the all funding for twinning be reviewed during the year
3. that funding for BTCentre P/ship and BCI be held in abeyance to dtermine progress
4. that the sum of £2500.00 be made available to the Arts Centre
5. that the following grants be made: £2500.00 to CAB, £1500.00 contribution to I/T for the Volunteer Bureau, £1000.00 to Home-Start, £500.00 to Victim Support
6. that no other organisations be supported at this stage
7. that future requests be considered with submission of a BTC grant form and copy up to date accounts.
11. SPECIAL EXPENSES and COUNCILTAX 2005/6
RESOLVED: That the situation as advised be noted and aletter submitted explaing the Town Council position and re-iterating the view that the work is essential and should be paid over the minimum period possible to aviod continuing interest charges on the town's council tax payers.
12. COAT OF ARMS - To be referred to next Council Meeting to consider flag, ties, scarfs etc
13. TOWN HALL - To write to SDC about the condition of the facade to High Street
(Declarations of Interest - Cllr Parker - Arts Centre and CAB)
Meeting finished at 5.00pm