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Minutes July 2005
BRIDGWATER TOWN COUNCIL
Finance Committee
Members Room Town Hall
Bridgwater
3.00pm 29 July 2005
Present: Cllrs AJ Moore WH Munn MD Needs KF Richards
Mrs GJ Slocombe and Turner
Apology: Cllr Parker
1.
ELECTION OF CHAIRMAN:
RESOLVED: That Cllr Turner be elected Chairman for the ensuing year.
2. MINUTES:
RESOLVED: That the Minutes of the meeting held on 07 April 2005 be confirmed and signed by the Chairman as a correct record.
3. MATTERS ARISING:
The Town Clerk updated Members on each of the items recorded in the Minutes.
4. AUDIT OF ACCOUNTS 2004/5 and OUTTURN:
The accounts had been completed and submitted to the External Auditors. Copies of the Income and Expenditure Account, Balance Sheet and Bank reconcilliation were circulated. As planned the financial position had been strengthened although there were still commitments held against the balance of £36934.57 at year end.
RESOLVED: That the healthier position be noted and Members invited to consider the requirements for 2006/7 for the preparation of the estimates and precept in the light of the current levels of precept and special expenses.
5. MINUTES OF THE TOWN COUNCIL 23 June 2005 - Matters referred:
The items were noted and discussed and recorded below.
6. GRANTS AND APPLICATIONS FOR FUNDING:
Draft forms for grant applications and the ward scheme had been prepared and wouldbe circulated. Applications referred and presented were considered.
RESOLVED:
1) To seek additional information and await copy accounts from the Allotment
Association before determining any grant and the provision of pallistrade fencing to the land retained by the town council at the hut at Friarn Lawn;
2) To make no contribution to the bunting / flags for the recent celebrations in the light of uncertainty of what was provided;
3) To pay a grant of £500.00 to Somerfest and £250.00 to the Two Town Talker;
4) To offer a grant of £500.00 to the Firework Display at the Fairfield at Carnival via a
supplementary estimate;
5) To consider in due course any request from the BCI Partnership for funding support from the Town Council on the assumption that external funding will be maximised;
6) To include in estimates items related to Coat of Arms and flag(s), ties, scarfs etc;
7) To pay grants to twinning groups as per estimates and consider at a meeting in September (to be convened on Monday 26 September 2005 at 2.00pm) the current funding levels and request audited accounts or latest balance sheets as background.
7. SPECIAL EXPENSES - QUANTOCK ROAD and BRISTOL ROAD CEMETERIES:
It had been confirmed that the District Council would not be capped and a report was given on the latest position with the letting of the contracts for the works
RESOLVED:
That this be noted and the District Council requested to improve the fencing at the entry to Bristol Road Cemetery and the standard of maintenance of the tree lines on the driveway.
8. ACCOMODATION:
RESOLVED: That the Chairman and Town Clerk meet with the District Council representatives to consider the estimates for any proposed works including the need for rewiring and progress this.
(Declarations of Interest - Cllr Mrs Slocombe - Bridgwater Carnival Committee)
Meeting finished at 4.00pm